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A. Presentation Formats

Long Format: Interactive panel discussion, workshop or World Café (50 minutes; up to 5 presenters)

• In this format, a small group of facilitators will lead an engaging and interactive discussion, either in the form of a World Café, interactive panel, or an educational workshop.

Short Format: Presentation (20 minutes + 5 minutes discussion; up to 3 presenters)

• Allows for presenting and discussing a tool, method, or experience.

Roundtable (50 minutes; up to 2 presenters)

• This session will be composed of several facilitated roundtable discussions on topics of interest. It is an opportunity for everyone to share learnings and insights with a table of participants in an informal and comfortable setting, followed by a larger group/cross table discussion.

  Submissions for this session will be for presenters who want to lead a roundtable discussion on a specific topic they are interested in. The presenter’s role will be to introduce the topic with a short presentation (about 5-10 minutes) and then guide the table discussion (about 20 minutes) using prompting questions they develop, followed by a larger/cross table discussion (about 20 minutes).

  NOTE: The details of this format will be refined once submissions are received. Please feel free to reach out if you have any questions.

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B. Submission Process Details

Please submit your abstract using this linked form. 

If the above hyperlink doesn't work, please click on or copy and paste the link below into a new browser window: https://docs.google.com/forms/d/e/1FAIpQLSdERQb7FVVnndL5hkUrKDC24RrVYI5QVxoeiGu_wH-6IJQg5w/viewform?usp=sharing&ouid=113557989171222605851

• Multiple submissions by a primary presenter can be made; please submit one form for each abstract proposal. Proposals submitted by email will not be accepted.

Please make sure to have the following required information in your submission as outlined in the submission form:

1. Presentation title (20 word maximum)

2. Abstract (250 words maximum)

3. Conference stream (choose one of three; see the Conference Theme page for details)

4. Presentation format (listed above)

5. What is the relevance of your presentation to the conference stream you selected, and how is your presentation suitable for the presentation type you selected? (100 words maximum)

6. How do you plan on engaging the audience, and what will be the main takeaway from your presentation? (100 words maximum)

7. How will you integrate discussion of justice, equity, diversity and inclusion considerations into your presentation? (100 words maximum)

8. Full name and a short biography of each presenter (50 words maximum per bio and up to five presenters are permitted depending on the presentation format)

8. Affiliation - Name of workplace, organization, or institution

Notes:

• Presentation title, abstract, and presenter bios will be printed in the program and on the conference website as submitted; so please ensure information is correct before submitting.
• Please also ensure you have a saved copy of your submitted abstract for reference.

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C. Submission Assessment Criteria

Please keep in mind the following review criteria will be used to assess submissions.

1. Clarity: Does the proposal clearly outline what the presentation is about and how it will be presented? Is all of the required information present?

2. Appropriateness: Does the proposal fit the conference theme and the selected stream? Is it appropriate for the presentation format?

3. Usefulness: What relevant knowledge or skill will the presentation share with the evaluation community?

• How does the proposal address broader issues in evaluation (i.e., methods and practice and not on the results or circumstances of a specific evaluation)?
• Is the proposal relevant to any of the 5 CES competencies found here?

4. Justice, Equity, Diversity and Inclusion Considerations: Does the proposal demonstrate awareness of justice, equity, diversity and inclusion? Does it reflect thoughtful consideration of how evaluation can be more inclusive, equitable, and responsive to diverse perspectives and experiences?

5. Presentation Style: How will attendees be supported in applying knowledge from the presentation to their own work? How will the information be presented in an interesting and engaging way that supports learning?

If you have any questions, please contact us at CESBC.Conference@gmail.com

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D. Application Due Date

The due date to submit proposals is Friday, August 8th, 2025, at 11:59pm PT.

Once the submission due date has passed, the program committee will review all abstracts. We will contact the primary presenters by the email used in the submission to inform them of the final decision by early August.

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We are committed to inclusive participation in our conference activities. Please contact us any time at CESBC.Conference@gmail.com to let us know how we can support you!