Abstract Submission

Long Format: Interactive panel discussion, workshop or World Café (50 minutes; up to 5 presenters)

• In this format, a small group of facilitators will lead an engaging and interactive discussion, either in the form of a World Café, interactive panel, or an educational workshop.

Short Format: Presentation (20 minutes + 5 minutes discussion; up to 3 presenters)

• Allows for presenting and discussing a tool, method, or experience.

Roundtable (50 minutes; up to 2 presenters)

• This session will be composed of several facilitated roundtable discussions on topics of interest. It is an opportunity for everyone to share learnings and insights with a table of participants in an informal and comfortable setting, followed by a larger group/cross table discussion.

  Submissions for this session will be for presenters who want to lead a roundtable discussion on a specific topic they are interested in. The presenter’s role will be to introduce the topic with a short presentation (about 5-10 minutes) and then guide the table discussion (about 20 minutes) using prompting questions they develop, followed by a larger/cross table discussion (about 20 minutes).

  NOTE: The details of this format will be refined once submissions are received. Please feel free to reach out if you have any questions.

**We encourage new and emerging evaluators to submit in any of these formats.

Multiple submissions by a primary presenter can be made; please submit one form for each abstract proposal. Proposals submitted by email will not be accepted.

Please make sure to have the following required information in your submission as outlined in the submission form:

1. Presentation title (20 word maximum)

2. Abstract (250 words maximum)

3. Conference stream (choose one of three; see the Conference Theme page for details)

4. Presentation format (listed above)

5. What is the relevance of your presentation to the conference stream you selected, and how is your presentation suitable for the presentation type you selected? (100 words maximum)

6. How do you plan on engaging the audience, and what will be the main takeaway from your presentation? (100 words maximum)

7. How will you integrate discussion of justice, equity, diversity and inclusion considerations into your presentation? (100 words maximum)

8. Full name and a short biography of each presenter (50 words maximum per bio and up to five presenters are permitted depending on the presentation format)

9. Affiliation - Name of workplace, organization, or institution

Notes:

• Presentation title, abstract, and presenter bios will be printed in the program and on the conference website as submitted; please ensure information is correct before submitting.

• Please also ensure you have a saved copy of your submitted abstract for reference.

The following review criteria will be used to assess submissions:

Clarity: Does the proposal clearly outline what the presentation is about and how it will be presented? Is all of the required information present?

Appropriateness: Does the proposal fit the conference theme and the selected stream? Is it appropriate for the presentation format?

Usefulness: What relevant knowledge or skill will the presentation share with the evaluation community?

• How does the proposal address broader issues in evaluation (i.e., methods and practice and not on the results or circumstances of a specific evaluation)?

• Is the proposal relevant to any of the 5 CES competencies found here.

Justice, Equity, Diversity and Inclusion Considerations: Does the proposal demonstrate awareness of justice, equity, diversity and inclusion? Does it reflect thoughtful consideration of how evaluation can be more inclusive, equitable, and responsive to diverse perspectives and experiences?

Presentation Style: How will attendees be supported in applying knowledge from the presentation to their own work? How will the information be presented in an interesting and engaging way that supports learning?

Are you a new evaluator, an emerging evaluator, a student, or submitting an abstract for the first time? We want you to submit! As part of our commitment to making the conference more accessible, we aim to support those new to abstract writing and presenting who are interested in sharing their valuable experience.

If you need support in preparing an abstract for submission, here is a resource that could be of help: Abstract Writing Tips Guide

Evaluators play a crucial role in addressing systemic issues that affect people's lives. As part of this, we encourage presenters to consult the following resources to create respectful, inclusive, and accessible presentations. Note that this is not an exhaustive list of resources; we encourage you to seek out resources specific to your presentation. 

• Land Acknowledgements

• BCCDC COVID-19 Language Guide: Guidelines for inclusive language for written and digital content 

• Building accessible presentations

We are continuing to build the list of resources to support inclusive presentations. If you have any resources to add to this list, please email us at the email listed above.